Executive Assistant + Board Liaison (DC)
Reporting directly to the CEO, Faith in Public Life (FPL) seeks an Executive Assistant and Board Liaison (EA) to provide executive support in a one-on-one working relationship. The EA will serve as the primary point of contact for the interim CEO, Jeanné Lewis, and serve as a liaison between the FPL Board of Directors and Ms. Lewis.
The EA will manage the day-to-day business activities of the CEO, including providing strategic management of the CEO’s busy and complex schedule, coordinating meetings with internal and external contacts, preparing and tracking the CEO’s expenses and arranging travel. This role is a pivotal support position, as the EA is a key liaison to staff members, the Board of Directors, and external partners, including funders, policy makers, reporters, theologians and thought leaders. The EA should have a passion for details and organization, understanding how critical their role is to the overall success of Faith in Public Life’s mission. They should have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication skills. The ability to maintain a realistic balance among multiple priorities is important. The EA must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.This is a full-time, exempt position located in Washington, DC.
Faith in Public Life (FPL) and Faith in Public Life Action (FPLAF) (our sister 501c4 organization) comprise a national network of nearly 50,000 clergy and faith leaders united in the prophetic pursuit of justice and the common good. We work closely with our clergy and faith leader constituency to take strategic moral action that shapes policy both locally and nationally. We believe that faith leaders have unique moral power to influence public debates and build more just and equitable communities. This role is based in DC. FPL has covid-19 protocols in place for full time remote work, including vaccination requirements. These guidelines are updated as the covid-19 risk evolves.
Executive Support (80%)
- Provide sophisticated calendar management, organizing and coordinating the CEO’s daily calendar—scheduling all appointments, coordinating logistics for speaking engagements and handling special event invitations on behalf of the CEO, as well as prioritizing external and internal inquiries, balancing meeting requests with work blocks and troubleshooting conflicts
- Prioritize and make judgments and recommendations to the CEO to ensure smooth day-to-day engagements
- Proactively consider needs related to calendar, travel and speaking engagements.
- Manage and arrange complex travel for CEO, organizing logistics for speaking engagements including on site support at rallies and events; as well as occasional out of state travel, based on current Covid restrictions and protocols.
- Help to manage the CEO’s communications, ensuring timely response of emails and an organized inbox; monitor internal communications technology such as Slack to alert CEO to emerging issues, developments within the FPL team
- Receive and triage incoming written communications to the CEO and facilitate response or action to be carried through by CEO as needed
- Track CEO’s expenses and submit expense reports for reimbursement and billing, matching all receipts to credit card invoices, coding, and tracking down missing receipts.
- Write individualized correspondence and other documents as requested by the CEO
- Support the CEO as needed in preparing for speaking engagements or other internal or external meetings conducting research and preparing materials other similar tasks
- Prepare information for use in discussions with staff and external stakeholders; assist occasionally in agenda creation and note taking
- Manage organizational communication, scheduling and logistics for key internal events such as board meetings, staff meetings, and Senior Leadership Team (SLT) meetings.
- As appropriate and in service to FPL’s priorities, provide administrative support to other Senior Leadership Team members in terms of managing meeting logistics, making travel arrangements and coordinating schedules
- Other administrative duties as needed
- Provide project management support to the CEO as needed on a variety of special projects
Board Support (20%)
- Organize board meeting logistics including dates, venues, attendance, materials, compiling reports and organizing relevant presentations and coordinating with relevant staff including but not limited to the Operations team, VP of Development, VP of Organizing and Campaigns, and VP of Communications and Digital Strategy
- Ensure the Board of Directors has information they need by drafting and sending updates; calling to ensure they have important information as needed.
- Drafting of documents, correspondence and any other materials as needed
Must Haves (If you meet 80% of these characteristics, please apply!)
- Associate Degree or equivalent experience in administration, operations or related field
- A passion for organizing and reorganizing time and materials in a fast-paced environment
- Strong project management skills, able to track multiple projects that impact CEO’s time and help CEO meet deadlines
- Ability to be both assertive and diplomatic– able to organize principles for meetings and nail down dates and details
- Strong interpersonal skills and the ability to build trusting relationships with staff and board to ensure strong communication and coordination
- Strong written communication skills, especially correspondence
- A proactive approach to problem-solving; ability to manage up to leadership
- High EQ, including a high level of discretion and professionalism, executing and exhibiting good judgment and proven ability to handle confidential information with discretion
- Commitment to and experience in advancing racial equity and inclusion in the workplace.
- Commitment to Faith in Public Life’s mission and working with faith leaders and faith messaging in the pursuit of social justice.
- Ability to work with a diverse group of stakeholders
- High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritize own work on multiple projects.
- A self-starter with a high degree of energy and careful attention to detail. Strong sense of initiative and a process-improvement mindset.
- Excellent computer skills; comfortable in Google Suite, Microsoft Suite, Slack, Asana, etc.
Nice to Haves
- Previous experience in an executive support role
- Experience with event planning and execution
- Experience working closely with a Board of Directors
- Experience working in a remote team environment
Compensation and benefits
The Executive Assistant is a level 4 role at Faith in Public Life with a salary range of $53,300 to $80,000, increasingly dependent on experience.
We offer generous and comprehensive benefits including full medical, dental and vision premium coverage, life insurance, and an FSA/DCA savings plan. We also offer an up to 6% 401k plan contribution and a cell phone and professional development stipend. We provide 15 paid vacation days, 10 paid sick days, 10 paid federal holidays, and additional paid administrative leave, including the week between Christmas Eve and New Year’s Day.
Please send your resume and cover letter to firstname.lastname@example.org with “Executive Assistant” in the subject line.
Equal Opportunity Statement:
Faith in Public Life provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.